Many of our customers are moving to Google Workspace (G Suite) for all the basics and it’s easy to see why.
Google provides email, calendars, documents, spreadsheets, cloud storage all in one place.
For business it's affordable. For education it’s free.
Beyond the basics, every business and every school has its own unique characteristics.
Specialised information to communicate, structures and policies to manage, old data and content that is still relevant to the day-to-day.
There are two stages to adopting Workspace at any organisation. We can help with both.
Signing up for Workspace is easy. But that’s where the fun ends.
Unless your company was founded yesterday, there’s already emails and files from all-over which you can’t afford to lose.
Staff are comfortable with what’s familiar and are busy enough already without new tools to learn and new logins to remember.
The road to adopting Workspace is both technical and communal and we know where all the potholes are.
We have a range of tools to draw from:
Migrating emails and data — Nothing beats the look of delight when staff sign in to Gmail for the first time and see all of their emails right where they left them. No email left behind.
Split email routing — Where do messages get delivered when you’re between your old system and Gmail? We’ll set this up so nothing gets lost at any stage of the transition.
Directory sync — Use your business’s existing usernames, groups and passwords. Your staff won’t have to remember anything new.
Introductory training — Nobody wants to be thrown in the deep-end. We know how to distill Workspace’s broad set of functionality into digestible training sessions so staff can dip their toes in before learning to swim.
We’ll make Workspace fit your business, not the other way around.
Getting the most out of it
Once staff settle in to Workspace they’ll notice some of the more advanced tools available like Groups, Team Drives, Resource Calendars and Device Management. These offer some powerful ways to collaborate, but they don’t work if everyone’s doing their own thing. The more employees there are, the more fragmented things can get.
Getting the most out these tools requires a little bit of strategy and clear communication.
Getbusi is also politics-proof. For larger organisations, decision making can be weighed down by politics. Hiring impartial experts quickly clarifies what’s important. No time is wasted deciding who calls the shots.
Here’s how we tackle it:
Find out what’s working and what isn’t — your staff has probably worked out an informal strategy for using various Workspace tools, even if they’re a little dysfunctional. We like to start by discussing what’s working out and how they compare with successful strategies we’ve seen at similar companies.
Extrapolate what’s working — if one group of employees has come up with a strategy that works for them, chances are it will naturally fit others. We’ll be the custodians of everyone’s good ideas.
Formalise it — once we’ve figured out a solid approach to take, we’ll help make it official. How we do this depends the size of your business, and how you communicate. We can do it with written documentation, training sessions or both.
Create a support pipeline — if needed, we can stick around and provide a direct help line for your business. If someone gets stuck you can just say “give Getbusi a ring”.
The Tasmanian Catholic Education Office needed all 1500 of their staff, across 30 schools to get on-board with
Google Workspaces (formerly Google Suite). But how do you changeover from an
old email system to Google Mail without interrupting anyone’s work —
especially with hundreds of gigabytes of emails to migrate to the cloud, and
more being delivered every minute?
We developed a staged rollout plan which allowed us to migrate each school
individually over several months. This required careful research, email
routing knowledge, programming, on-site training, technical support and
pretty good timing.
Teachers and staff are now spending less time worrying about documents and
emails, and can focus on what’s important: teaching students.